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➤ Job Details
● Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator for the School of Arts and Sciences (SAS) English Department. This position is under the supervision of the Senior Department Administrator, SPVR, in the Undergraduate Office and with faculty oversight, the Administrative Coordinator works closely with the Undergraduate Office and the Chair’s Office to organize, administer, and coordinate multiple programs, projects, and processes for the Department of English.
➤ Responsibilities
●Manages the Writers at Rutgers Reading Series and Rutgers English Diversity Institute (REDI) and works with faculty to organize special programs as needed.
●Works with the Undergraduate Office and Creative Writing to facilitate key annual events (i.e., Rutgers Day, Senior Celebration, Honors Symposium, Internship Initiative, and Creative Awards Showcase).
● Helps to process complex action documents related to faculty and staff appointments, reappointments, and leaves.
● Handles NTT faculty contract paperwork, merit materials, T/TT promotion packets and immigration petitions (H1B, J1, J2).
●Supports the Chair’s Office with facilities maintenance and the Plangere Culture Lab Associate Director with technology outreach and alumni relations.
➤ Qualifications
● A bachelor’s degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, and report writing.
● A minimum of two years relevant experience in an administrative function.
● Five years of working experience in an academic environment and experience demonstrating knowledge and understanding of office administration.● Knowledge and experience of Microsoft suites of products, Google Drive applications, Course Atlas, ROCS and PhotoShop, social media platforms, and data management.
● Experience with Joomla or other content management systems for publishing websites, Center for Global Services, Rutgers Expense Management, and Marketplace.
● Must be organized and able to take initiative with minimal supervision.
