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➤ Job Details
● Rutgers, The State University of New Jersey, is seeking a Project Coordinator for the Office of the Dean at the Robert Wood Johnson Medical School.
Plans and directs systems analysis, design and implementation of project plans supporting the integration of RWJMS and NJMS. Coordinates the development of new or substantial modification of existing data processing and their supporting methods and procedures. Works with co-leadership and membership for the key subcommittees from RWJMS and NJMS faculty, students, and staff to organize the work of integration around the topics of governance and administration, academic environment, faculty, curriculum, and medical students. Involves extensive preparatory work for single accreditation process. Also working in concert with sub-committees on curriculum, admissions, strategic planning.
➤ Responsibilities
● Consults with the leadership in the Office of the Dean and Senior Associate Deans across RWJMS & NJMS in administering and formulating project objectives and system development requirements in support of the integration of both organizations.
● Prepares project plans and schedules with specific timelines for all major/subordinate events, including requirements, tasks, work assignments, resources, and the inclusion of project milestones when reporting to Stakeholders.
● Serves as direct report to the Chief of Staff (COS) in the Office of the Dean. Reports to and partners with COS to provide management on project progress, problems and the need for changes.
● Responsible for contract reporting requirements for the program, including participation in various administrative meetings and conference calls.
● Meets with staff to define priorities and provide guidance with regard to the appropriate technical and business aspects of the program.
● Ensures that all work and documentation meet the standards of the department and the project.
● Provides Project Coordinating support for multiple events in various stages, providing periodic oral and written updates to the senior leadership team and ensures that projects remain on time and on task.
● Acts as a role model for customer service and improved quality. Responds in a prompt, accurate, professional, and error-free manner to phone, email, and in-person inquiries.
➤ Qualifications
● Bachelor’s degree in Public Health, Business Management/Administration or a related field plus four (4) years of relevant experience.
● Equivalent experience, education and/or training may be substituted for the education requirements.● Demonstrated analytical and statistical skills along with report writing.
● Demonstrated excellent customer skills and diplomacy.
● Highly proficient with Microsoft office programs and experience producing detailed timelines/Gantt charts, etc.
●Excellent writing, organization and communication skills required to interact with senior management.
● Ability to effectively present information and respond to internal and external inquiries.
● Must be computer literate with high proficiency and working knowledge of database and reporting tools including Microsoft Project, Word, Excel, Access and PowerPoint.
● Must be flexible regarding work hours in order to accommodate the demands of the Dean’s Office.
